Host a Food Bank Event/Promotion

Thank you for your interest in supporting the Food Bank of Contra Costa and Solano (Food Bank) through an event/promotion. Due to caring members of the community, we are able to feed families, seniors and individuals in need all year long.

The Food Bank is frequently approached by prospective donors – individuals, organizations, and corporations – that wish to partner with the Food Bank to promote an event to generate financial and/or food contributions. We welcome these intentions with deep gratitude. However, to protect both the donating parties and the Food Bank, the following guidelines must be followed. We ask that our prospective donors read and understand these guidelines, prior to registering your promotion, by completing the application below.

Businesses, individuals and groups interested in partnering with the Food Bank for promotions or special events are required to submit registration documents for approval. Please read through the following third party events/promotions guidelines prior to submitting your application. Once your application has been approved, we will contact you.

Registration Deadlines: Once we receive the registration form, please allow 7 – 10 days for review. If your event will occur in less than 60 days, please mark registration form as “URGENT” so it can be considered an exception. Exceptions will be reviewed on a case by case basis.

Submission process: Please complete the online application below- this is the preferred method. Alternatively, you may send your completed and signed application (electronic signature is acceptable) to rbaptiste@foodbankccs.org. Write in the subject line: “Promotion Application – Your Organization’s Name”. Click here for a pdf copy of the application. Email is preferred, but you can fax or mail your application to the attention of “Special Events”.

Fax number: 925-671-7933

Mailing Address: 4010 Nelson Avenue, Concord, CA 94520

Please take a moment to review the guidelines for hosting a Food Bank Event/Promotion.

How the Food Bank can help with your approved promotional activities:

1. List your event/promotion on the Food Bank’s website (events page).
2. Provide information and quotes for your press release.
3. Provide standard promotional materials, including flyers and thank you letter inserts.
4. Provide food collection barrels. Due to staff time required to deliver and pick-up barrels, donors are asked to commit to filling each barrel with at least 100 pounds of food.
5. Provide thank you letters for donors who make either credit card or cash/check donations (both must be accompanied by the donors’ names and addresses) or donate online through the Food Bank’s website or Virtual Food Drive. All checks should be made payable to “Food Bank of Contra Costa and Solano”.

Food Bank Limitations:

1. The Food Bank does not share or sell its internal list of donors or supporters, nor do we solicit these contacts specifically for third-party promotions (including ticket sales, etc.).
2. Due to the volume of events and promotions, the Food Bank cannot guarantee that a Food Bank representative will be available to attend events associated with your event/promotion, but we will do our best to have a representative present.
3. Sponsoring organizations who donate food to the Food Bank will receive an in-kind contribution statement with the number of pounds collected/donated. Financial receipts with tax language and estimated values will not be provided for food donations.
4. Sponsoring organizations that collect financial contributions to purchase food for the Food Bank will receive an in-kind contribution statement with the number of pounds collected/donated. Financial receipts with tax language and estimated values will not be provided to individual donors.